Here are the minutes from the recent ABCLETS AGM

ABC LETS AGM  Tuesday  13-7-2010

Held at 162 Inham Road, Chilwell

Present: Richard Eddleston, Wendy bell, Chris Archer, Mary
Venning, Jill Burn, Beating Drum.

Apologies:  Sylvia Trench, Jonathan Silvey, Helen Domleo, Jet
Black, Maggie Glaister, Bee Nathan, Justine Schneider.

Minutes of AGM 22-6-2009:  These were agreed as correct and
accepted

Co-ordinator’s Report:  Richard informed the group that we had
achieved what we had set out to do this year.  We managed to
obtain two bits of funding and from that we were able to set up
the new web site with the support of LETSLINK UK.  The web site
is now fully operational, seems to have been well accepted, and
we are now able to move into the next phase of publicizing the
scheme more widely to attract new members.

Treasurer’s Rerport:  Mary reported that we had received £400
from Broxtowe Borough Council and £500 from the Co-op Community
Fund.  We also received £5 in donations.  Our outgoings came to
£551-20.  This meant that in total we currently have £786-52,
which is a very healthy state to be in.  Some of that money
though has to go towards publicity for the scheme and our annual
payment to LETSLINK UK for hosting our web site.

Membership Secretary’s Report:  Helen was unable to attend. 
However, the state of our membership is much improved.  Thanks
to the new system, we have a much clearer picture now of those
who actually are active members.  This has meant a loss of
numbers, but since the launch of the new web site, we have
attracted several new members, a trend we are confident will
continue.

At the AGM the following people were elected:

Co-ordinator/Secretary  -  Richard Eddleston

Treasurer                          -  Mary Venning

System’s Administrator – Chris Archer

Also elected to the committee was Helen Domleo as membership
secretary.

Other people with specific tasks were Jill Burn (publicity),
Wendy Bell (Newsletter), Maggie Glaister (Displays).

These were proposed by Wendy and seconded by Mary.





Other Agenda Items

Payment for Services in Part Bees and Part Money:  This was a
review of the decision made at last year’s AGM.  It was agreed
that we should continue as we have for the last year, unless the
wider membership disagrees.  This means that services and good
should be charged for and paid with Bees only, except where the
costs of materials can be charged in Sterling.  Thus, in
offering a lift, the cost of the petrol can be in Sterling or
Bees, but the time cost must be in Bees.  If baking a cake, the
ingredients can be charged for in Bees or Sterling, but the time
element of the cooking in Bees only.

Membership Fees and Matters:  It was agreed that we should not
charge a joining fee at present, as we do not need the money at
present, as it may deter new members, and because it is
difficult to actually collect.  (To be reviewed in 12 months). 
We do need a new form for new members to look at, which would
also act as a poster.  This could be in the form of an A4 and A3
poster, as well as a business card.  This would direct people
who wanted to join to our new website, where they are able to
express their desire to join. 

We agreed that these posters should be distributed much more
widely.  In churches, shops, library etc.  To ask members to
help with their distribution.  We also agreed to link our new
web site in with as many other local community websites as
possible.  Again, all members could help with this if they know
of any such sites.

Payments out of Central Funds:  It was agreed that there were
occasions when members could charge the system for work done for
the system.  This might be when they host a meeting in their own
home.  The member would need to inform the website of any such
charge.

New Web Site – Comments:  There was a positive feeling about
the new web site in general.  One concern was that members
should be able to put out urgent requests themselves, (As can be
done on the Yahoo site) rather than it going through the system,
which could cause delays.  Chris will look into this.



Richard Eddleston

16-7-2010